Cases move faster because acquisition, legal, recovery, settlement, and reporting sit on one connected record instead of six handoffs
Asset Reconstruction Software for Banks, NBFCs, and ARCs
Shivaizer, developed by Shivit Technologies, is purpose-built for institutions managing distressed loan portfolios, not adapted from generic loan management or collections software.
- Built specifically for Asset Reconstruction Companies, banks, and NBFCs
- Configurable to your recovery, legal, and approval workflows
- Designed for legal recovery, case management, and settlement processes used in India
- Implemented with hands-on support from discovery to go-live
- Built to work alongside your existing core banking and accounting systems
Shivaizer is a configurable enterprise recovery platform for Asset Reconstruction Companies, banks, and NBFCs that manage distressed loan portfolios. It brings portfolio acquisition, legal action, recovery, settlement, and reporting into one connected system built around your existing approval structure, not a fixed template.
Most recovery teams still run on spreadsheets, email threads, and disconnected tools. Files get lost between departments. Approvals take days. Nobody has one clear view of a case. Shivaizer replaces that patchwork with a single workflow that your legal, recovery, and finance teams can actually rely on.
If your team is evaluating asset reconstruction software, settlement workflow tools, or a recovery management platform, this page walks through how the system works, what it takes to implement, and what changes operationally once it goes live.
What Is Asset Reconstruction Software?
Asset reconstruction software is a system that helps Asset Reconstruction Companies, banks, and NBFCs manage distressed loan accounts after they are classified as non-performing. Instead of tracking a borrower's collateral, legal notices, and settlement discussion in separate files, the software keeps the full case history in one record, from the day a portfolio is acquired to the day an account is closed.
In the Indian market, this typically covers statutory notice tracking, legal case status, recovery agency assignment, one-time settlement approvals, and the reporting needed for internal audit and regulatory review. Because the accounts involved carry legal and financial risk, the software is expected to enforce dates, approval steps, and document retention rather than simply store data.
Shivaizer is built around this specific workflow, rather than being a general debt collection or loan servicing tool adapted for recovery use. That distinction is why institutions treat it as the system of record for the recovery lifecycle itself, rather than a lending platform stretched to cover it.
Platform Highlights
A short summary of what Shivaizer covers as an asset reconstruction and recovery management platform, before the detailed breakdown below.
Settlement and legal sign-off follow a configured approval path, so proposals do not stall waiting on the right approver
Every account, document, and approval carries a timestamped history, so audit requests are answered in minutes, not days
Agency and field officer performance is visible without phone calls or status meetings
Core banking, accounting, and payment data stays consistent across systems, removing duplicate manual entry
Each team sees exactly the accounts and actions relevant to its role, which cuts down on handoff errors
Why Recovery Operations Struggle Without a Connected System
Asset reconstruction is not one job. It is legal work, negotiation, fieldwork, documentation, and finance, all happening on the same case at the same time. When these functions run on separate tools, three problems show up again and again — and they tend to compound as portfolio size grows.
Cases Lose Time Between Departments
A loan account moves from acquisition, to legal notice, to recovery agency assignment, to settlement discussion, to closure. If each stage lives in a different spreadsheet or a different person's inbox, the case slows down every time it changes hands. Nobody can see the full history without asking three people for updates.
Compliance Depends on Memory, Not on the System
Legal recovery timelines, case filings, and notice periods carry legal weight. When these dates sit in someone's personal tracker, a missed deadline becomes a legal exposure, not just an operational delay.
Compliance should come from the system enforcing dates and approvals, not from one employee remembering to check a calendar. NPA classification and provisioning reviews add a second layer of dates that need the same discipline.
Recovery Agencies Are Hard to Monitor at Scale
Once a case goes to a recovery vendor or field agency, visibility usually drops. Institutions managing hundreds or thousands of accounts across multiple agencies cannot rely on phone calls and email updates to know where each case stands, what was collected, and what was promised to the borrower.
Settlement Decisions Take Too Long to Approve
One-time settlement proposals often need sign-off from more than one authority. Without a defined approval matrix, a settlement offer can sit unapproved for weeks while the borrower's willingness to pay quietly disappears. Slow approvals cost recovery, not just time.
Reporting Is Rebuilt Every Month by Hand
Boards, auditors, and regulators expect clear numbers on recovery performance, portfolio health, and legal case status. When that data lives in scattered files, someone spends days each month manually rebuilding reports that should already exist inside the system.
Disconnected vs Connected
Shivaizer addresses these operational gaps by holding acquisition, legal action, recovery, settlement, and reporting on one governed record, so timelines, approvals, and agency activity are enforced by the system rather than tracked by hand.
How One Platform Covers the Complete Recovery Lifecycle
Shivaizer is built around a simple idea. Every loan account should move through one connected workflow, from the day it is acquired to the day it is closed, with every team working from the same record.
Instead of separate tools for legal tracking, field recovery, settlement approval, and reporting, Shivaizer keeps all of it inside one platform. Each account carries its own history, documents, communication log, and audit trail.
When a recovery officer updates a case, the legal team, the finance team, and management see it immediately, without a status meeting.
The platform is configured to match your organization's existing approval hierarchy and recovery process rather than forcing your team to adopt a rigid, one-size-fits-all workflow. This is what separates a true operating platform from a generic recovery tool.
In practice, this means the account stages, approval levels, and document checklists your team already uses become the configuration, not a new process layered on top of the old one.
Business Benefits Across the Organization
The operational value Shivaizer delivers shows up differently depending on where you sit in the organization. At a portfolio level, the improvements generally fall into four areas.
- Faster case movement: accounts stop stalling between departments because every team works from the same record
- Lower compliance risk: statutory dates and approval steps are enforced by the system, not by memory
- Better recovery agency accountability: performance is visible by agency, region, and officer
- Less manual reporting effort: dashboards and exports replace month-end spreadsheet rebuilding
Core Software Modules Available in Shivaizer
Each module below covers a distinct part of the recovery lifecycle. Together, they form one connected system rather than a set of disconnected tools.
Portfolio Acquisition and Onboarding
Business purpose: When an Asset Reconstruction Company acquires a loan portfolio from a bank or NBFC, the quality of the onboarding process determines how much time is lost later.
Key capabilities
- Bulk upload of borrower, loan, and collateral data from the originating institution
- Automatic validation to flag missing documents or incomplete records
- Configurable data mapping for portfolios coming from different banks or NBFCs
- Digital storage of sale agreements, assignment deeds, and security interest documents
Operational Improvement
Onboarding shifts from a manual reconciliation exercise to a validated data load. Recovery teams start working accounts within days of acquisition instead of spending the first few weeks discovering missing documents case by case.
Borrower and Account Management
Business purpose: Every account needs one accurate, current record that any authorized team member can access, including loan terms, collateral, communication history, and outstanding balance.
Key capabilities
- Single account view covering loan details, collateral, and security interest
- Complete history of notices, calls, visits, and correspondence with the borrower
- Configurable account status stages that reflect your actual recovery process
- Role-based access so each team sees only what its function requires
Operational Improvement
Handovers between recovery officers, or between an internal team and a field agency, no longer require a briefing call. The account record carries the full context, which shortens the ramp-up time on reassigned cases.
Legal Case Management
Business purpose: Legal recovery in India follows structured, time-bound statutory and tribunal processes. Missed dates or incomplete documentation weaken a case that would otherwise succeed.
Key capabilities
- Tracking of legal notice issuance, response periods, and possession timelines
- Case status tracking across every legal recovery stage and hearing
- Document repository linked to each legal action, including notices and court filings
- Configurable alerts ahead of statutory deadlines
Operational Improvement
Legal teams stop relying on personal trackers for statutory dates. Because alerts are tied to the system record rather than an individual's calendar, deadline risk does not disappear when a case handler is reassigned or on leave.
Recovery and Field Agency Management
Business purpose: Many accounts are assigned to external recovery agents or field agencies. Institutions need visibility into what these agencies are doing, without depending entirely on their self-reporting.
Key capabilities
- Assignment of accounts to specific agencies or field officers
- Field visit logging, including borrower contact outcomes and commitments made
- Performance tracking by agency, region, or recovery officer
- Escalation workflow when an assigned case shows no progress
Operational Improvement
Agency oversight moves from periodic phone check-ins to a standing view of every assigned case. Underperforming agencies or stalled accounts surface on their own, instead of waiting for a quarterly review to notice.
Settlement and One-Time Settlement (OTS) Management
Business purpose: One-time settlement is often the fastest path to recovery on a distressed account, but only if the proposal moves through approval quickly and is documented properly.
Key capabilities
- Structured OTS proposal submission with supporting calculations
- Configurable approval matrix based on settlement value and authority level
- Automatic routing to the next approver, with a visible approval trail
- Settlement agreement generation and linked payment schedule
Operational Improvement
Approval cycles shrink from a manual chain of emails and physical sign-offs to a routed workflow with a visible queue. Recovery teams can tell a borrower a realistic approval timeline instead of an open-ended one.
Collections and Payment Reconciliation
Business purpose: Once a settlement or recovery plan is agreed, payments need to be tracked accurately against the account, and reconciled against bank records without manual matching.
Key capabilities
- Payment schedule tracking against settlement or restructuring terms
- Reconciliation of receipts against bank statements
- Automated flags for missed or partial payments
- Real-time balance updates on the borrower account
Operational Improvement
Finance teams stop manually cross-checking receipts against spreadsheets at month-end. Missed or partial payments are flagged as they happen, so follow-up starts the same week rather than at the next reconciliation cycle.
Document Management and Audit Trail
Business purpose: Recovery files involve sale agreements, notices, court orders, settlement letters, and correspondence. Losing a document or being unable to prove when an action was taken creates real risk.
Key capabilities
- Centralized, searchable document storage linked to each account
- Version history for every uploaded or generated document
- Full audit trail of who accessed or changed a record, and when
- Configurable retention and access rules by document type
Operational Improvement
When an auditor or regulator asks for evidence on a specific account, the answer is a search, not a request to three departments. That difference matters most during a regulatory inspection, when response time is itself scrutinized.
Enterprise Reporting and Compliance MIS
Business purpose: Management, boards, and regulators need accurate numbers on recovery performance, portfolio quality, and legal case status, on a schedule that does not depend on manual data pulls.
Key capabilities
- Configurable dashboards for recovery rate, ageing, and case status
- Portfolio-level and agency-level performance reporting
- Compliance reports aligned to internal audit and regulatory needs
- Scheduled report generation and export for board and regulator review
Operational Improvement
Board and regulator reporting becomes a scheduled export instead of a monthly reconstruction project. The same underlying data also supports internal reviews of NPA ageing and provisioning without a separate data-gathering exercise.
How Recovery Operations Flow Through Shivaizer, Start to Finish
A distressed loan account typically follows this path inside Shivaizer. The exact stages are configured to match your process, but the logic stays consistent.
Loan and collateral data is onboarded and validated against the sale agreement.
Each case is categorized by recovery strategy, risk, and priority.
Statutory notices are issued, or the case is assigned to a recovery agency.
Calls, visits, and negotiations are logged directly against the account.
An OTS proposal is raised, or the legal recovery process continues through the courts.
The proposal moves through your configured approval matrix, with a visible trail.
Payments are tracked and matched to the settlement schedule automatically.
The case is closed with a complete, auditable record.
Because every stage sits inside one system, management can see exactly where a portfolio stands at any point, without waiting for a status report.
The Technology Architecture Behind Shivaizer
Built and continuously enhanced by Shivit Technologies, the platform answers the three questions enterprise buyers usually ask about the technology: will it scale, will it integrate, and will it stay secure. Here is a direct answer to each, along with the underlying architecture.
Configurable Workflow Engine
Account stages, approval matrices, and escalation rules are driven by configuration rather than custom code changes. When your approval hierarchy changes, or a new account stage is introduced, it is set up through configuration and does not require a new development cycle.
Role-Based Access Control (RBAC)
Access is controlled at the role level, not the individual screen level. Legal, recovery, finance, and management users see the accounts, documents, and actions relevant to their function, and nothing beyond it.
This is set up during implementation to match your organization chart, not a generic set of default roles.
Audit Framework
Every action on an account, including document access, status changes, and settlement approvals, is logged with a user identity and timestamp. This audit trail is designed to support internal audit, statutory audit, and regulatory inspection without a separate log-gathering exercise.
Will It Scale With My Portfolio?
Shivaizer is designed to handle growth in account volume, users, and document storage without a redesign. Whether you manage a few thousand accounts or a portfolio spanning multiple acquisitions, the same architecture supports the load.
Additional portfolios are typically added as new configured segments rather than separate deployments, which keeps reporting consolidated across the organization.
Integration Architecture and API Readiness
Shivaizer exposes structured interfaces for connecting to a core banking system, accounting platform, or document repository. Where a direct integration is not available on day one, scheduled data exchange is used as an interim approach, so account and payment data stays consistent across systems without duplicate manual entry.
Document Management and Storage
Documents are stored with version history and linked directly to the account they belong to, rather than in a separate file share. Retention and access rules can be set by document type, which matters for legal documents that carry statutory retention requirements.
Reporting and Business Intelligence
Dashboards are configurable at the portfolio, agency, and account level. Where an institution already uses a separate BI or data warehouse tool, report data can be scheduled for export rather than requiring users to work in two systems.
Security
Access control, encryption in transit, and role-based permissions form the baseline security posture. Combined with the audit framework, this gives compliance and IT teams a clear answer on who could have accessed a given record and when.
Can the Workflow Be Configured to My Process?
No two institutions run recovery exactly the same way. Approval hierarchies, account stages, and reporting formats are configurable rather than fixed, so the platform adapts to your process instead of asking your team to adapt to the software.
Integration Capabilities
Recovery operations rarely run on a single system. These are the integration points institutions most often raise when evaluating Shivaizer.
Core banking systems, for account balance and transaction data
Accounting and ERP platforms, for financial reconciliation
Payment gateways and collection partners, for automated receipt matching
SMS, email, and e-signature providers, for notices and settlement agreements
BI and data warehouse tools, for consolidated enterprise reporting
Who Uses Shivaizer? Industries We Serve
Shivaizer is built for organizations that manage distressed loans and recovery at scale.
Asset Reconstruction Companies
ARCs acquiring loan portfolios from banks and NBFCs use the platform to manage onboarding, legal action, recovery agency assignment, and settlement across large, mixed portfolios.
Banks
Banks managing NPA portfolios use the platform to track legal timelines, monitor recovery vendor performance, and maintain a clean audit trail for regulatory reporting.
NBFCs
NBFCs handling secured and unsecured retail or commercial loan defaults use the platform to standardize recovery workflows across branches and recovery teams.
Enterprise Financial Institutions
Larger institutions with multiple lending arms use the platform to bring recovery operations under one reporting structure, even when different business units follow different processes.
Common Use Cases
A few specific scenarios come up repeatedly when institutions evaluate Shivaizer.
- An ARC brings on a new acquired portfolio and needs the accounts live and workable within weeks, not months
- A bank wants recovery agency performance visible centrally, instead of collected from regional offices by phone
- A recovery team wants OTS approvals to move faster without loosening the sign-off structure
- An institution needs a clean, exportable audit trail ahead of a regulatory inspection
- Multiple business units need a single reporting view without merging their day-to-day workflows
Stakeholder Benefits
Different roles evaluate this platform for different reasons. This is what each typically cares about most.
Why Institutions Choose Shivaizer to Build This System
Software vendors can describe features. Fewer can speak to how recovery actually works inside an ARC, a bank, or an NBFC. That difference shapes everything about how this platform was built.
Why Organizations Choose Shivaizer
- Configurable implementation, built around your approval hierarchy
- Implementation starts with understanding your existing recovery process, not asking your teams to adapt to predefined software workflows
- Enterprise-grade access control and audit trail
- Long-term support beyond go-live, not a one-time deployment
- Domain expertise in legal recovery, case management, and settlement workflows
- Integration-ready architecture for core banking and accounting systems
How Shivaizer Supports Recovery Operations Differently
Most recovery or collections tools are built for general loan servicing and adapted afterward for distressed asset work. That difference shows up in specific ways.
Traditional Recovery Operations vs Shivaizer
How Implementation Works, From First Call to Go-Live
A recovery platform is only as good as its implementation. Shivaizer is implemented as a configuration exercise around your existing recovery workflow and approval hierarchy, and here is how the process typically runs.
Scroll horizontally to follow the implementation path
Discovery and Process Mapping
We start by understanding your current recovery workflow, approval hierarchy, portfolio types, and reporting needs. This stage identifies exactly how the platform should be configured before any setup begins.
Integration requirements and data quality of the existing portfolio are also assessed here, since both affect the implementation timeline.
Configuration
Account stages, approval matrices, user roles, and report formats are configured to match what was mapped during discovery. Where integration with core banking or accounting systems is required, that work happens in parallel.
Data Migration and Validation
Existing portfolio and account data is migrated into the platform and validated for completeness and accuracy before go-live.
User Training
Legal, recovery, and finance teams are trained on the workflows relevant to their role, so the platform is used correctly from day one rather than learned through trial and error.
Go-Live and Stabilization
The platform goes live with close support during the first weeks of use, so any configuration adjustments happen quickly rather than becoming long-term workarounds.
Post Go-Live Support
What happens after stabilization matters as much as the initial rollout. Support continues in a few specific ways.
- Configuration changes as approval hierarchies, account stages, or regulatory requirements change
- Onboarding support when new users, teams, or acquired portfolios are added
- Assistance extending or adjusting integrations as your core systems change
- A direct channel back to the implementation team, rather than a generic support queue
Frequently Asked Questions
Still Have Questions?
Still have questions about Asset Reconstruction Software? Talk to a Shivaizer solution consultant to discuss your business requirements and explore the best implementation approach for your organization.
Is This Platform Right for Your Organization?
Shivaizer tends to be the right fit when an institution is dealing with one or more of the following.
Let’s Discuss Your Business Requirements
- Enterprise Consultation
- No Sales Pressure
- Solution-Focused Discussion
- Tailored Recommendations
- Implementation Guidance
If your team is managing distressed loan portfolios across spreadsheets, email, and disconnected tools, a connected platform changes how quickly cases move and how confidently you can report on them.
Whether you are comparing this against another platform or moving off manual tracking for the first time, the same three questions are worth answering before you decide.
- How the system fits your approval hierarchy.
- What it needs from your existing data on day one.
- How disruptive the transition will be to cases already in progress.
Connect with the solution experts at Shivit Technologies to explore how Shivaizer fits your business.
Your details are used only to prepare and schedule this discussion. They are never shared with third parties.
Talk Through Your Current Recovery Workflow
This is a working conversation with our implementation team, not a sales pitch.
Tell us how your team currently handles portfolio onboarding, legal cases, and settlement approvals, and we will tell you honestly whether and how the platform fits, along with what implementation would involve.
- Business Process DiscoveryHow your recovery operation runs today, end to end.
- Current Workflow ReviewWhere cases stall between teams, agencies, and approvals.
- Platform WalkthroughA guided view of the modules relevant to your portfolio.
- Requirement MappingYour processes mapped against configurable platform capability.
- Implementation PlanningIndicative phasing, effort, and what your team would own.
- Integration DiscussionHow core banking, accounting, and reporting systems connect.
- Questions & AnswersOpen time for the questions your evaluation still has.
- CEOs evaluating modernization
- CFOs improving financial visibility
- CIOs replacing disconnected systems
- Operations & Recovery Heads standardizing workflows
- 1Submit Your Requirements
- 2Requirement Review
- 3Personalized Consultation
- 4Platform Walkthrough
About Shivaizer
Shivaizer is the flagship enterprise ERP platform developed by Shivit Technologies, helping manufacturers, distributors, financial institutions, construction companies, and other process-driven organizations manage business operations through a unified digital platform.
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